Overview - Account Organization
Folders are the top level of your account structure. Folders contain sub-folders. Sub-folders contain Audits and Journeys. Folders and sub-folders can be created and edited from the Data Sources screen.
However, by default, only cards show in the Data Sources screen; the folders and sub-folders are hidden. To view folders or sub-folders, choose a Group By option to list cards within their folders or sub-folders.
Folders can be used to organize Audits and Journeys in multiple ways to make it easy to find Audits and Journeys. A large number of folders might be grouped:
Alphabetically by website. (A-E, F-K, etc.).
Per client (a large agency with dozens of clients might separate each client's Audits into folders, sharing them only with those who work on that client's accounts).
Per analyst (each analyst could have their own folder).
Folders can be shared with any user; users with access to a folder can see all the sub-folders, Audits, and Journeys inside of it. If you are an admin, you can share folders with other users to give them access to a set of Audits and Journeys.
Folder Management
New accounts may not have any folders, sub-folders or Audits created. Or a new user might not have any folders shared with him. But while creating an Audit or Journey, you will be prompted to create a folder and sub-folder. To manage existing folders use the settings icon in the bottom left corner and select Folders:
Creating, Editing, and Deleting a Folder
Create a folder in one of two ways:
Click on the + icon on the Data Sources screen, select the Create New Folder
From the Audit or Journey edit screen.
Click the Create New Folder link to add a new folder to the list.
Edit a folder by hovering over it and clicking the ellipses icon.
Click Create New Folder when Group By is set to Folders to make a new folder. Type the name you want to give it and click Save Folder. The new folder will be added to the list in Data Sources.
Edit the folder by hovering over its name and clicking on the edit icon. Or delete it by clicking the trash can. Deleting a folder also removes all sub-folders, Audits, and Journeys residing in the folder as well as their data. Deleting is unrecoverable.
When creating or editing an Audit or Journey, create a new folder on-the-fly from the folder selector. Click Create Folder, enter a name, and click Save.
Create a folder inside the Audit or Journey edit screen.
Sharing Audits
Audits, Journeys, domains, and apps are shared at the folder level. If you are an admin, you can choose to share an Audit, Journey, domain, or app by sharing the folder they reside in. Choose which users can see the contents of this folder by going into the Account Settings, selecting one or more users, and clicking on the Share Folders button to select the folders to share with them.
